Wedding Budget & Guest Cost Calculator - Excel & Google Sheets Template

Keep your wedding on budget. This Excel & Google Sheets workbook lets you estimate every item as a fixed cost and/or a cost per guest, swap in real prices as you book, track deposits and due dates, and instantly see what a bigger or smaller guest list does to your total.

What's inside

• Budget sheet: 70 line items with fixed + per-guest estimates, actual cost, paid so far, still owed, vendor and next payment date
• What-If Guests: compare 3 guest counts with total cost, cost per guest and the maximum guests your budget allows
• Payments sheet: every due date sorted soonest first, flagged overdue or due soon
• Dashboard: budget, projected cost, left to spend, paid, owed, cost per guest, days to go, category table, next payments and 2 charts
• Setup sheet: total budget, date, guest count, contingency and editable categories (13 pre-filled)
• Start Here guide in every file

You get: a BLANK workbook and an EXAMPLE workbook (a 110-guest wedding) with sample data that is easy to clear.

Works in: Excel 2010+, Microsoft 365, Excel for Mac and Google Sheets (upload the .xlsx, Open with Google Sheets). Standard formulas only, no macros.

Instant DOWNLOAD. For your own wedding planning.

Disclaimer: A planning template. Example prices are illustrative only; costs vary by location and vendor. Not financial advice.